- TERMS
Candidate Data Privacy Policy
At HireSEATalent, we respect the privacy of candidates and are committed to handling personal information responsibly.
This Candidate Data Privacy Policy explains how we collect, use, store, and share personal information when you apply for a role, create or submit a candidate profile, communicate with our recruitment team, or participate in our recruitment and placement process.
Who We Are
HireSEATalent is a recruitment and talent placement service connecting companies with remote professionals from Southeast Asia.
For questions about how your personal information is handled, you can contact us at:
HireSEATalent
Email: hello@hireseatalent.com
Information We Collect
Depending on your application and participation in our recruitment process, we may collect information such as:
Personal Information
- Full name
- Email address
- Phone number
- Country or region of residence
- Professional location and timezone
- Professional profile information
Employment and Professional Information
- Resume or CV
- Education and qualifications
- Employment history
- Professional experience
- Skills and areas of expertise
- Portfolio, website, or professional profile links
- References where applicable
- Availability and preferred working arrangements
- Compensation expectations
Recruitment Information
We may also collect information generated during the recruitment process, including:
- Application details
- Screening responses
- Interview notes
- Skills assessment results
- Communication and language assessment
- Recruiter evaluations
- Role preferences
- Feedback from interviews or assessments
Technical Information
When you interact with our website or application forms, we may collect limited technical information such as IP address, browser type, device information, and website usage information where necessary and permitted by applicable law.
How We Collect Your Information
We may collect candidate information directly from you when you:
- Apply for a role through our website
- Submit your CV or resume
- Complete an application or screening form
- Communicate with our recruitment team
- Participate in an interview or assessment
- Provide additional information during the recruitment process
We may also receive information from professional networking platforms, recruitment sources, referrals, or other publicly available professional sources where permitted by applicable law.
How We Use Candidate Information
We use candidate information for legitimate recruitment and placement purposes, including to:
- Review and assess your application
- Determine your suitability for available roles
- Conduct screening and interviews
- Assess skills, experience, and communication ability
- Match your profile with suitable opportunities
- Prepare candidate profiles and shortlists
- Communicate with you about recruitment opportunities
- Introduce you to potential employers
- Coordinate interviews and recruitment activities
- Support the hiring and placement process
- Maintain recruitment records
- Improve our recruitment services and processes
- Prevent fraud, misuse, or security issues
- Comply with legal and regulatory obligations
We will not use your information for unrelated purposes that are incompatible with the purpose for which it was collected, except where permitted or required by applicable law.
Sharing Your Information
Your information may be shared with potential employers when necessary to evaluate you for a relevant role or facilitate the recruitment process.
Information shared with an employer may include your:
- Name
- Professional experience
- Skills
- Resume or CV
- Portfolio or professional profiles
- Relevant screening information
- Interview or assessment information
- Other information reasonably necessary for the recruitment process
We aim to share candidate information only with employers or other parties where there is a legitimate recruitment or placement purpose.
We may also share information with service providers that help us operate our recruitment process, website, communications, technology systems, or other business functions.
We may disclose information where required by law, legal process, or to protect our rights, users, or business.
International Data Transfers
Because HireSEATalent works with companies and candidates across different countries, your personal information may be accessed, processed, or transferred across national borders.
Where required by applicable data protection laws, we will take reasonable steps to ensure that appropriate safeguards are in place for international transfers of personal information.
Candidate Choice and Consent
Where required by applicable law, we will obtain your consent before using your personal information for purposes that require consent.
You may withdraw consent where applicable. Withdrawal of consent will not affect the lawfulness of processing that occurred before your withdrawal.
Please note that withdrawing certain information may prevent us from continuing your application or matching you with relevant opportunities.
How Long We Keep Your Information
We retain candidate information only for as long as reasonably necessary for recruitment, placement, business, legal, or regulatory purposes.
If you are not selected for a particular role, we may retain your information for consideration for future opportunities where permitted by applicable law.
You may request deletion of your personal information, subject to legal or legitimate business requirements that may require us to retain certain information.
Data Security
We take reasonable administrative, technical, and organizational measures to protect candidate information against unauthorized access, loss, misuse, alteration, or disclosure.
However, no method of transmitting or storing information can be guaranteed to be completely secure.
Your Privacy Rights
Depending on your location and applicable privacy laws, you may have rights regarding your personal information, which may include the right to:
- Request access to personal information we hold about you
- Request correction of inaccurate or incomplete information
- Request deletion of your personal information
- Request restriction of certain processing
- Object to certain processing
- Withdraw consent where processing is based on consent
- Request a copy of your personal information
- Lodge a complaint with an applicable data protection authority
We may need to verify your identity before processing certain requests.
Candidate Communications
If you apply for a role or join our candidate network, we may contact you regarding:
- Your application
- Interview scheduling
- Recruitment updates
- Suitable job opportunities
- Additional information required for your application
- Placement-related communications
You may opt out of non-essential recruitment communications where applicable.
Third-Party Websites and Services
Our website may contain links to third-party websites, professional networking platforms, application systems, or other services.
HireSEATalent is not responsible for the privacy practices of third-party websites or services. We recommend reviewing their respective privacy policies before providing personal information.
Children's Privacy
HireSEATalent’s recruitment services are intended for adults who are legally able to work and enter into applicable employment or contracting arrangements.
We do not knowingly collect personal information from children for recruitment purposes.
Changes to This Policy
We may update this Candidate Data Privacy Policy from time to time to reflect changes in our services, technology, legal requirements, or privacy practices.
Any updates will be published on this page with a revised “Last Updated” date.